Hi! It’s Friday and I thought I’d throw out a few tips and shortcuts to make your lives a little easier and less stressful. From now on, Fridays will be Tips and Shortcuts day!!
Yeah, I know that these kind of things are tough to remember, especially if they are new to you and you don’t use them. For me, they really make my on line life easier so I’ve integrated them into my everyday activities; I suggest that you try one or two and I think that you, too, will remember and use them.
Ok, so in no particular order, here are some things to remember:
ctrl+s: in most programs, pressing the control key and the ‘s’ key together saves your work. All Microsoft products support this VERY important shortcut; take a look at the File menu in Word and you’ll see the ctrl+s shortcut listed next to the save command. Save often! I use ctrl+s all the time.
ctrl+enter: this is a shortcut for entering website addresses in your browser. This works with Internet Explorer and Firefox. Here’s an example of how it works: type yahoo in the address bar, then press ctrl+enter. That shortcut wraps the word with “http://www.” on one side and “.com” on the other. So the next time you want to go to a site, just type the domain name in your browser and press ctrl+enter. You’ll never again have to type http or remember if the colon goes before or after the slashes!
shift+delete: in Outlook, when you delete messages, they go into your deleted folder. When you hold the shift key down while deleting, it deletes the mail permanently. This is much better!
windows+m: this shortcut minimizes all open windows to the task bar. So instead of clicking each open program’s window, press windows+m and everything shrinks instantly. (this is a repeat tip – I wrote about windows shortcuts in January. You can see that post by clicking here.)
alt+PrtScn: pressing the alt key and the prtscn (printscreen) key copies the active window into your computer’s clipboard. You can then paste that image into a Word doc or an email to show someone what your screen looks like. This is cool for creating instructions for someone, for example.
F5: in Word, this is the ‘go to’ key. Press F5, enter the page number in the blank, and press return and jump immediately to that page. You can also see the Find and Replace functions there. In Excel, F5 is Go To too but it deals with cells and references (hint: click the ‘Special’ button for more choices). In Internet Explorer and Firefox, F5 reloads the current page.
ctrl+z: this is the undo key. In just about any well-behaved Windows program, if you do something and don’t like it, press ctrl+z and you’re back to where you were before you did it. Typing, formatting, deleting something, etc. Ctrl+z is huge!
alt+F4: this one is strong but useful. Pressing alt+F4 closes the program. Yep, it shuts that puppy down! So. for example, if you’re in a browser window and you want to close it, instead of opening the menu and clicking ‘close’ or clicking the ‘x’ on the corner of the window, hold alt and press F4 and the program will close.
So there you go. Our first Friday Tips and Tricks posting! Have a nice weekend.